How to Choose a Data Room Provider

A virtual data room (VDR) is a powerful instrument to streamline mission-critical transactions and processes, eliminating bottlenecks, and steering them towards the desired outcome. However, not all VDRs are designed equal, and selecting the wrong one could expose your important documents at risk of being accessed by unauthorized access or theft.

Be aware of how a vendor’s performance compares to other vendors based on these essential criteria.


One of the most significant and most overlooked differences among VDR providers is their pricing strategy. Many of the older providers charge per-document that is acceptable for small projects or with well-defined document structures. However this isn’t a good choice for larger deals, or M&A due-diligence. The newer providers tend to provide flat-rate pricing, which is which is a more attractive choice for large or lengthy projects. These flat-rate monthly fees include unlimited pages, users and storage.

Permission Setting

The level of granularity in the permissions settings can have a significant effect on your ability to preserve confidentiality and avoid misunderstandings. Look for options such as “view only” or the option to activate a watermark that will restrict downloading of files to be used for consultation. Look through detailed activity logs to help you identify the obstacles to workflow and determine the level of involvement in your team.

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