Using a Document Management Tool for Sensitive Government Files

Documents from the government are extremely sensitive and require a higher level of security. Document management tools streamline processes, automates procedures, eliminates the need for physical storage, and helps regulatory compliance through improved security procedures.

A secure document management system can safeguard sensitive files by providing an access control list that allows only authorized users to access and work with specific folders and individual documents. In addition, it should be able of recording modifications to give visibility into who is accessing the files and ensures that only the most up-to-date version is used. Tag features let employees categorize and sort documents based on their metadata. This makes finding files much easier.

Workflows that Streamline with Web eForms

With the appropriate document management system, you can digitally transform your company’s operations, services internal communications, and interaction with the public. Automated workflows and eSignatures can be used to send documents to be reviewed, eliminating the need for messy paperwork, deadlines that are missed and manual processing.

ULTIMATEFORMS is a powerful document management system that enables agencies to establish a paperless office and improve the way they interact with citizens. It offers a user-friendly interface that makes it simple for users with limited technical expertise to design, create and automate software. It’s also 21 CFR Part 11 certified, meaning it can provide the audit trail, reporting and electronic signature capabilities that are information security principles required for regulated industries. You can manage, monitor and track your information all in one location. This will improve efficiency and lower costs.

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