Working With Documents

Documents are a part of every job. Documentation assists in streamlining processes of projects by clarifying the processes, keeping a record of decision-making and status, and keeping track of the large and small details that make up the larger picture. Documentation is often omitted however it is vital for the growth and success of any business or organization.

Traditionally the term “document” is used to refer to printed documents however, the methods of documentation are being expanded beyond that. Any representation of information that is physical could be regarded as a “document such as photographs, drawings, and videos are the same as documents like the written report or database report.

A document may be structured like a list, semi-structured similar to newspaper articles or books or even unstructured as an unwritten note. Documents can also be classified as private, confidential or public.

Whatever their form or format, the majority of documents that are created in an organizational setting follow certain standards and conventions that are universally recognized within the organization. This ensures all new documents follow the same form and basic structure. This provides more transparency and uniformity within the document workflows of the organization and the ecosystem.

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